JUNEAU — A legal opinion requested by an Anchorage lawmaker says text messages are public records under state law — but the Parnell administration sees things differently.
Legislative attorney Dan Wayne, in a memo to Sen. Hollis French, said texts are subject to disclosure when they meet the definition of public records under the law, though they, like emails or other documents, could be withheld from public review for a range of exemptions. The memo references, among other things, a 2008 attorney general’s opinion, that says state business records generated on a personal cellphone or personal digital assistants — like a BlackBerry — are public records unless the law permits them to be withheld.
The memo is dated Aug. 27 but was released by French Thursday. It comes about a month after an Anchorage Daily News story raised questions about the use of text messaging by members of Gov. Sean Parnell’s administration.
French, D-Anchorage, said in a news release that this is about “having a transparent and open government.”
“It is the right of the public to be able to see how and why their government officials are making the decisions that they are,” he said. “It’s a form of accountability that I think is vital to making sure the government acts in the best interest of Alaskans.”
French said in an interview that his intent in seeking the opinion was to see if texts, in fact, are public records. He said he’s not sure if there’s a problem but said the governor’s position is worth assessing.
Sharon Leighow, a Parnell spokeswoman, said text messages are “transitory and are not saved.” She said the administration does not consider them to be public records, and has consulted with the Department of Law on this.
“We look forward to legislative records being as open and transparent as the Executive branch currently is,” Leighow said in an email.
The Legislature sets its own policy on records. Legislative records generally are considered confidential unless released by a lawmaker’s office, said Pam Varni, executive director of the Legislative Affairs Agency. She couldn’t immediately say whether text messages fell under that same umbrella.
For state agencies, the state general administrative records’ retention schedule says email, attachments, texts and instant messages that are not records, as defined under the law, may be destroyed immediately. It says non-record communications include those of a “transitory nature, primarily generated for informal transmission of information, not the perpetuation or formalization of knowledge.”
The document further defines transitory messages as those that don’t set policy, guidelines or procedures, and emails, voice messages and texts “with short-lived or no administrative value.”
But not all text messages are transitory, State Archivist Dean Dawson said; the content counts, he said, and could require that some messages be saved for up to three years, or perhaps longer.
“It’s understood by most reasonable people that 95-plus percent of text messages and instant messages are pure junk, but there’s a certain portion that would constitute record material,” he said in an interview.
Employees manage their own information, he said.
A legal case that legislative attorney Wayne notes could have bearing on this is pending before the Alaska Supreme Court. It was brought by activist Andree McLeod over the use of private email accounts by then-Gov. Sarah Palin. The case also raised the question over whether executive branch officials have what he called unfettered discretion regarding which records to preserve.
McLeod’s attorney, Don Mitchell, said the public records law hasn’t been updated since the 1990s, and a lot has changed, in terms of technology, since then.





Comments (13)
Add commentTypical
Parnell's administration favoring secrecy over transparency. What are you hiding, Sean?
She did it for Palin/Parnell; Why not for Parnell/Treadwell?
It's great to see Leighow defending the use of "off the books" government communications, just as she did when defending Palin's secret e-mail systems.
No wonder Parnell kept her on- she can keep spinning "open and transparent" government, while Parnell and the gang wink- text after text.
I was ready to bad-mouth
I was ready to bad-mouth Wayne, but then I saw he graduated from the same law school I did. So I'll just say one attorney's opinion is hardly of real note, and any real decision will have to come from a judge, and more than likely at least to one level of appeal. An opinion about Republican actions to/from a Democrat senator shouldn't stand entirely on its own.
Any state business, regardless of medium, should be public domain, that's my opinion, too. But I haven't researched the law, I'm just suspicious of the possibly slanted source.
Let's leave the
Let's leave the lawyer-bashing aside for a moment. Let's take out party as well. This is an issue that the public can easily decide on its merits and the courts can determine the legal precedent.
Do written communications by elected officials and state bureaucrats of any kind belong in the public domain? Up until now, that answer has been yes (with few exceptions). Does the fact that the written communications are done with texting thumbs versus typing fingers make a difference?
As an aside, it's hardly fair to blame Leighow for Parnell's policies. She is doing her job, just like the Attorney General will do if called upon to defend Governor Parnell's policies in a court of law. Despite her personal values, which I doubt many of us know, she is supposed to communicate to the press the policies of the administration she works for. I thought shooting the messenger fell out of vogue some time ago.
Legislative attorney?
Dan Wayne? Who cares what school he went to? He's not a judge and he sure as hell ain't a legislator. State law is written in statutes and they all have numbers. Did Cousin Vinny cite any of these statutes that specify the public domain of texts from a private phone? How about voice communications from a private line? Isn't that wiretapping? Personal mail on personal stationary? Let's see the statute. Cite the law chapter and verse. Make no mistake... I am not defending any particular individual. I am concerned about my right to privacy. I don't care what some legislative attorney opines. The public doesn't have the right to hear the Governor tell Sandy about his day when they go to bed... Unless he uses his State Office letterhead.
skirkz? This is about
skirkz?
This is about oversight, transparency, accountability in Government and keeping the public’s trust. Its not about you.
If one does not want this oversight and transparency in their face then they should not be a "public" official. Transparency comes with the job and it is the public’s job to keep it this way
This is a joke!
This opinion shows the faults in our American legal system. The legislative attorney says the other branch (not the legislative or the judicial) has to obey this opinion but the legislative branch does not. Everyone who can afford an attorney can afford their own opinion. One way to help fix this mess is to ban attorneys from serving in the executive and legislative branches. Yes, that would have caught many who serve there today. What do you think?
If texts are not official...
Very quickly, probably already, the directive from the top will be to send no emails of importance, and instead rely entirely on texts for critical communication.
The obvious goal of the administration is to conduct all of the business that matters under the cover of darkness.
Why would that be, do you figure?
skirtz: good points.
We all gringe at the thought of 'wire-tapping' private lines. Most, I dare say, are uncomfortable doing so within the Governor's own office (with the exceptions of the voyeur fly on the wall) without cause.
Now we have a 'trail' of text messaging and e-mails, lines of breadcrumbs the 'public' can follow on grounds of 'transparency' without those pesky warrants.
Just because technology has removed the 'pay-phone' from the scene, or even land-lines, and handed us the means of visibly connecting the dots does not, in my opinion, throw out all legal precedent governing the right to privacy.
Legal memos are just that. Administrations may choose to err on the side of caution but the same can be said for the private sector. This is a slippery slope we are veering towards and it is unlikely our glacial court rulings are capable of keeping up with the technology without a crystal ball.
"French said in an interview
"French said in an interview that his intent in seeking the opinion was to see if texts, in fact, are public records. He said he’s not sure if there’s a problem..."
Typical, leftist, partisan hack - always on a fishing expedition.
Hey, Senator French, clean up your own party first before you start accusing the other side of doing exactly what the Democrats are engaged in.
French is connected at the hip to Obama so perhaps he could get BO to release some of his Blackberry files.
Ken
We're talking about correspondence by public officials related to the People's business. How much 'privacy' are they due?
I agree that there should be discretion in contractual deliberations and security stuff...but how far do you allow that?
Lat: I was equating new technology replacing the old means of
communication. The means of communication does not justify the ends of intrusions upon privacy. If one was conducting the people's business via the old should new technology grant new powers of observation?
I can see how, as technology advances, the ends will become absurd.
Remember, legal precedent involving 'public' scrutiny can, and does, spill over into realms of contractual, labor and family law.
What is good for the goose is good for...
Ignore user
Travel restored for the spouse of the Governor and future missing text messages?
Business is Business. Spouses should get no special privileges to elected office. And, even personal voicemail is stored and can be requested for court. Evidence is Evidence.
Baiting people with the option of legalized disappearance of information only possibly prompts them to commit the crime of destruction of evidence.
The sky is falling.